Executive Administrative Assistant (District Attorney's Office)

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Executive Administrative Assistant (District Attorney's Office)

Salary

$66,768.00 - $93,475.20 Annually

Location

Adams County District Attorney - 1000 Judicial Center Drive. Brighton, CO

Job Type

Regular Full-time

Job Number

06487

Department

District Attorney

Division

District Attorney's Office

Opening Date

04/29/2024

Our Mission

The mission of the District Attorneys Office is to keep the community safe and to make the criminal justice system better through the fair and ethical prosecution of criminal offenders, while seeking justice for victims of crime.

Cultural Competencies/EEO

Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.

Position classification

Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.

• Description

• Benefits

• Questions

What Success Looks Like In This Job

The District Attorney’s office is seeking a skilled Executive Administrative Assistant to support the District Attorney and two Assistant District Attorneys. The successful candidate plays a crucial role in the office by handling senior-level administrative tasks with professionalism and efficiency. Under limited supervision, the incumbent performs multiple, complex administrative, project management and clerical duties for the District Attorney. In addition, they provide exemplary customer service to internal staff, partnering agencies and the general public. Other duties may include leading a variety of special projects that require analytical, organizational and technical knowledge. The individual in this position handles a wide variety of confidential matters that requires tact and discretion.

Examples of Duties for Success

Specific Duties

• Serves as Executive Administrative Assistant to the District Attorney and his two Assistant District Attorneys and serves on the District Attorney’s Senior Executive Team.

• Manages the District Attorney’s and Assistant District Attorneys’ executive calendars, scheduling meetings and appointments.

• Manages all appointments and access to the District Attorney and serves as a gatekeeper for those seeking time with the District Attorney.

• Responsible for scheduling internal and external meetings for the District Attorney with partners and stakeholders, including elected officials, law enforcement agencies, state and county entities, policy stakeholders and legislators.

• Coordinates and organize internal meetings, including preparing agendas, taking minutes, and distributing materials. (e.g., Executive Leadership Team, Continuing Learning Education)

• Screens and prioritizes incoming communications, phone calls, and visitors, redirecting as necessary.

• Manages correspondence for the District Attorney including e-mail, written correspondence and the signing of legal and other documents

• Prepares and edits correspondence, reports, presentations, and other documents.

• Generates, maintains, and publishes on-call schedules for office attorneys

• Performs a wide variety of clerical and administrative duties, data entry; maintaining accurate and detailed logs/records.

• Manages and maintains confidential files and records.

• Assists in the preparation of the District Attorney’s annual budget proposal to the Board of County Commissioners

• Liaise with internal departments and external contacts on behalf of the Senior Executive Team.

• Provides general administrative support, including copying, scanning, and filing.

• Proofreads a wide variety of reports, letters, memoranda.

• Maintain homicide case assignment database.

• Coordinate special projects and events as assigned.

• Collaborates with Administrative Unit regarding new hires, budget and other matters

• Communicates with Chief Deputy DA’s, Directors, Senior Leads and other managers throughout the District Attorney’s Office

• Serves on the Executive Leadership Team and keeps minutes of its meetings for the District Attorney

• Manages the District Attorney’s professional travel, including conferences, speaking engagements etc.

Specific Duties:

• Performs paralegal and legal assistant duties

To be successful, our candidate should have the following knowledge, skill, and abilities:

• Knowledge of legal terminology and legal documentation format sufficient to be able to read, interpret, and prepare legal documents.

• Knowledge of office practices and procedures sufficient to be able to organize and maintain files, records, and schedules and to obtain and/or relay information and process documents in a timely manner.

• Ability to work in a standard office environment and basic knowledge of Microsoft Office suite programs: MS Word, MS Excel, Outlook, as well as the ability to master internal District Attorney legal software, such as ACTION.

• Ability to provide assistance to other support staff units within the office as needed.

• Ability to facilitate cooperation and work with others to achieve goals.

• Strong communication, adaptability, self motivation

• Ability to organize, plan and prioritize work

Qualifications for Success

• High School graduate or equivalent

• Five (5) years of legal assistant/paralegal experience in a legal office setting.

• Additional related education may count towards required experience.

MORE QUALIFICATIONS FOR SUCCESS:

• College Degree or technical school degree preferred

To be considered for this position, a resume and cover letterare requiredas part of your application.

Please note: This posting will remain open until the position is filled.

Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!

Benefits You Expect:

• AFLAC Supplemental Medical Insurance

• Basic Term Life & Optional Term Life Insurance

• Deferred Compensation Plan

• Dental/Vision/Medical Plans

• Generous Vacation/Sick leave

• Long-Term Disability

• Retirement Plan

• Short-Term Disability

Plus some you might not expect:

• Employee Assistance Program

• Employee Fitness Center

• Employee Health Clinics

• Flexible Work Schedules

• Recreation Center Discounts

• Training & Tuition Reimbursement Programs

• Wellness programs

• Lactation friendly certified workplace

  01

  A requirement of this position is that you possess at least five (5) years of legal office support experience. How many years of experience do you have?

• No experience

• More than one (1) year, but less than three (3) years

• More than four (4) years, but less than five (5) years

• More than five (5) years of experience

  02

  Please describe your level of typing skills

• 20-40 wpm

• 40-50 wpm

• 50-70

• Over 70 wpm

  03

  This position requires strong attention to detail, the ability to move from one task to another, and handle interruptions with grace. Please describe your work ethic and how you believe your skill set fits this need.

  04

  Please describe why you are interested in this position.

  Required Question

Agency

Adams County

Address

4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213

Website

http://www.adcogov.org/current-career-opportunities

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