Administrative Assistant - Planning & Research Division

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Administrative Assistant - Planning & Research Division

Salary

$42,172.00 - $63,200.00 Annually

Location

MI, MI

Job Type

Appointed-Directors-Discretion of Mayor/Leg Body

Job Number

20244293144148

Department

Police Department

Opening Date

05/06/2024

Closing Date

5/27/2024 11:59 PM Eastern

Bargaining Unit

9000-Non Union Salary Regular Service General

• Description

• Benefits

Description

The Administrative Assistant is part of a team dedicated to the upkeep of the Detroit Police Department (DPD) through policy implementation and research based on evidence, best practices, and model policing. This position has a heavy focus on coordinating with other agencies to ensure that DPD is well knowledgeable on staffing, policy implementation, technology deployment, and community trust. Additionally, this position is responsible for completing general clerical tasks to ensure proper organization of the Chief's Office. The Administrative Assistant will work closely with DPD’s leadership to make sure the scope and direction of the unit align with the Department’s mission.

Special Note: This is an at-will appointment, and the candidate selected serves at the pleasure of the Chief of Police.

Examples of Duties

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Analyzes departmental processes, operations, and data to identify existing problems, and recommends solutions.

• Evaluates the efficiency of existing procedures and make recommendations for quality improvement.

• Determines the form, content, and appropriateness of activity reports.

• Prepares and reviews activity reports, personnel transactions, and material requisitions.

• Reviews documents to ensure adherence to the appropriate format.

• Studies assigned problems such as the source of funds or major procedural problems and makes reports and recommendations.

• Outlines the objective to be attained.

• Determines material and time requirements for completion of projects.

• Prepares reports.

• Represents the Department in contact with professional organizations, private concerns, and governmental agencies, regarding departmental activities.

• Maintains confidential information.

• Assist the Board Secretary, Board Attorney, and other staff with meeting preparations, Board minutes, legal documents, and research.

• Performs all other administrative duties as assigned.

• Completes research requests on best practices from other police agencies in a timely manner at the request of Department leaders and staff.

• Maintains and organizes files, drafts, and documents, conducts research, and gathers pertinent information.

• Analyzes departmental processes, operations, and data to identify existing problems and recommend solutions.

• Establishes and maintains relationships internally and externally with stakeholders and law enforcement personnel.

• Spearheads the completion of the DPD Annual Report.

• Manages and completes Freedom of Information Act (FOIA) requests.

• Assists departmental personnel with meeting preparations, scheduling, and research.

• Organizes the day-to-day operations and special projects.

• Other duties as assigned.

Minimum Qualifications

• Completion of a Bachelor’s degree in business, law, labor relations, public policy, criminal justice, organizational development or closely-related area of study, or other combination of education and training to warrant equivalent recognition.

• Three to five years of increasingly responsible work experience in coordinating general business activities and performing clerical duties in criminal justice, research, and/or policy related industries. Experience with a police agency is preferred.

Equivalent combinations of education and experience may be substituted to meet the education and experience requirements of this position.

Supplemental Information

• Excellent writing skills

• Ability to build and sustain relationships with individuals, businesses, and organizations

• Effectively communicate, both verbally and written

• Extensive knowledge of the policies and practices of DPD

• Ability to pay close attention to detail

• Skilled in utilizing business acumen to analyze and solve problems

• Ability to use common office word processing, database, and spreadsheet software, including the internet

• Ability to work in a self-directed manner

• Ability to manage priorities in a fast-paced environment

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

• Medical - Eligible for hospital, surgical, and prescription drug benefits.

• Dental

• Vision

INSURANCE

• Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

• Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

• Sick Leave

• Vacation

• Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

• At age sixty (60) if you have at least ten (10) years of service, or

• At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

• An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

Agency

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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