Description

A dynamic and innovative company is seeking a Senior Administrative Assistant to join their team and support one of the senior leaders. If you are a detail-oriented, proactive, and highly organized individual with a passion for providing top-notch administrative support, we want to hear from you.

As a Senior Administrative Assistant, you will play a crucial role in ensuring the smooth operation of the senior leader's office. You will work closely with the Executive Assistant to provide comprehensive administrative support. This is a contract position, onsite in the Chanhassen area.

Responsibilities:

• Meeting Coordination: Schedule and coordinate meetings, conferences, and appointments for the senior leader, utilizing various tools and platforms.

• Gatekeeper: Act as the gatekeeper to the senior leader's office, managing incoming calls, visitors, and emails, and ensuring that all requests are appropriately scheduled.

• Expense Reporting: Prepare and submit expense reports in a timely manner, maintaining accurate records and receipts.

• Document and Report Preparation: Assist in drafting and editing documents, reports, and presentations as needed.

• Email Management: Monitor and manage the senior leader's email inbox, responding to routine inquiries and flagging urgent matters.

• Visitor Reception: Greet and assist visitors to the office, ensuring a welcoming and professional environment.

• Office Supplies and Inventory: Maintain office and kitchen supplies, restocking as needed, and keeping an organized inventory.

• Travel Arrangements: Coordinate domestic and international travel, including booking flights, accommodations, and transportation.

• Special Projects: Assist with ad-hoc projects and tasks as assigned by the senior leader and Executive Assistant.

  Requirements

Qualifications:

• Proven experience as a Senior Administrative Assistant or in a similar role.

• Excellent organizational and time-management skills.

• Strong communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite and other relevant software.

• Exceptional attention to detail and accuracy.

• Ability to handle sensitive information with discretion and confidentiality.

• Strong problem-solving skills and the ability to work independently.

• A positive attitude and a commitment to providing exceptional administrative support.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .