Subcontracts/Procurement Specialist Business Support Specialist NASA Glenn Research Center Cleveland, Ohio HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide. Summary This position is responsible for the administration of subcontracts and procurement. Performs a variety of complex tasks and advises internal departments regarding contractual requirements. Position prepares a variety of subcontract / procurement documentation, tracking, and performs subcontract closeouts. Subcontract Responsibilities This position includes the following. Other duties may be assigned. Works with Contracts Director to ensure subcontract compliance, reviews terms and conditions, and ensures compliance throughout the subcontract lifecycle. Administers subcontract activities for the purchases of equipment, materials, products, or services. Negotiates contract with subcontractor. Reviews and maintains records for subcontractor performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy. Prepares and reviews proposals from subcontractors for conformity to contract requirements and determines acceptable bids. Develops and edits subcontracts. Reviews subcontracts for conformity to Prime contracts Requests amendments to or extensions of subcontracts directed by Contracts Director. Maintains subcontractor databases. Reviews all correspondence concerning subcontractors and responds as necessary. Responds as necessary to subcontractors to ensure the smooth working of the subcontract process. Procurement Responsibilities Procures quality goods or services at an acceptable price that meets an organization's needs, and assures those needs are met in a timely manner. Develops positive relationships with vendors and suppliers, reviews costs, negotiates to get the lowest possible prices, resolves price disputes, and recommends where and how much material and supplies to buy. Monitors and administrates activities involved in the procurement of goods and services. Works with vendors to ensure that products are delivered according to schedule and that purchasing terms and conditions are clear and agreed upon. Stores and retrieves purchase orders, proof of purchase, proof of delivery, pricing quotes, receipts, and other necessary documents. Coordinates the process of purchasing a good or service efficiently. Scans, copies, and prints purchase orders, invoices, and other related documents. Communicates with vendors to obtain quotes for services or goods. Maintains knowledge of relevant software used to order and track goods and services. Researches and identifies new vendors or contractors based on the needs of the organization, team, program, or initiatives. Collaborates with and supports other business functions such as scheduling, contracts, financial analysis, financial reporting, and accounting. May perform other administrative tasks as assigned. Supervisory Responsibilities This position has no supervision responsibilities. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans. Initiative - Asks for and offers help when needed. Judgement - Exhibits sound and accurate judgment. Quality - Demonstrates accuracy and thoroughness; monitors own work to ensure quality. Communications - Selects and uses appropriate communication methods. Qualifications To perform this job suc