Overview

Inventory Control Coordinator, Materials Management

Full time, 80 Hours Per Pay Period, Day shift

Fort Loudoun Medical Center is equipped with a team of more than 200 doctors in more than 29 specialty areas. Our 87,000-square-foot hospital features advanced technology, including state-of-the-art Magnetic Resonance Imaging (MRI), Computerized Tomography (CT), Ultrasound, Diagnostic X-Rays and Women’s Imaging Services, as well as Nuclear Medicine technology unique to our surrounding counties. The physicians, staff and volunteers of Fort Loudoun Medical Center are dedicated to providing excellent care to every patient, every time.

Materials Management:

Materials Management employees are responsible for coordinating and managing activities such as customer service, requisitioning, inventory replenishment, shipping, receiving, warehousing, supply distribution and revenue capture. We often focus on value analysis activities related to standardization and provide supporting information related to supply cost and expense budgeting. We have approximately 25 positions that work various shifts throughout the day. Our employees have the opportunity to interact with all of the departments in the facility and have many advancement options.

Position Summary:

Works under the general supervision of the Director of Materials Management to coordinate all inventory control functions for the Materials Management Department. Performs all duties necessary to ensure that the ordering and receipt for perpetual inventories is completed within hospital guidelines and parameters of the Materials Management information system. Works closely with managers, directors, and vice-presidents to conduct and analyze their annual physical inventories.

Recruiter: Brittany Partello || bpartell@covhlth.com || (865) 374-5363

Responsibilities

• Provides support and service to managers, directors, and vice-presidents to conduct physical inventories in their departments. This includes but is not limited to the building of count sheets, test counts, pricing and valuation of inventoried items.

• Responsible for organizing, conducting, and reporting routine cycle counts for the perpetual inventory.

• Accountable for the number, frequency, and appropriateness of all inventory debits, credit, and adjustments.

• Uses research and analytical skills to study and do reporting on supply trends at the facility or department level. Uses advanced PC software skills to prepare succinct and meaningful reports for managers and customers.

• Responsible for the overall accuracy of the Materials Management inventory, as well as for supporting the annual inventory turnover goals set by management.

• Responsible for effective, timely, and autonomous decision making in matters of customer relations, problem solving, or issues which arise in absence of the director.

• Responsible for using the inventory management system as a tool for maintaining adequate inventory balances in the perpetual inventory.

• Uses various reports and system forecasts to ensure the proper minimums and maximums are specified.

• Responsible for preparing/communicating purchase orders within policy guidelines on the Materials Management Information System (MMIS).

• Acts as a conduit/consultant between Corporate Purchasing and end users to assure requested items are added and maintained within the MMIS.

• Responsible for resolving matters relating to invoice/shipping discrepancies with vendors, Corporate Purchasing, and finance staff.

• Responsible for professionally communicating with customers, suppliers, and support personnel via telephone, e-mail, or in person.

• Attends meetings as directed/requested with suppliers, customers, support staff, and management.

• Responsible for maintaining a neat and well organized filing system for documents related to purchase transactions.

• Responsible for coordinating vendor returns, backorders, or evaluations as required or requested by management.

• Recommends product substitutions to customers in cases of vendor backorder or supply shortages.

• Responsible to support and uphold a high ethical standard with respect to business and professional conduct while in the employment of Covenant Health.

• Local travel required.

• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.

Qualifications

Minimum Education:

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to an Associate’s degree. Preference may be given to individuals possessing a Bachelor’s degree in a directly-related field from an accredited college or university.

Minimum Experience:

None

Licensure Requirement:

Employee must have a valid Tennessee driver’s license Class D and state mandated minimum insurance coverage. Driving record must meet Covenant Health minimum standards at the date of hire and throughout employment tenure.

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Job Title COORD INVENTORY CONTROL

ID 3999314

Facility Fort Loudon Medical Center

Department Name MATERIALS MGT