Administrative Assistant

Requisition ID: 2024-7817

of Openings: 1

Location: US-UT-Logan Category: Administrative/Clerical Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Provost Department: Provost Advertised Salary: Minimum of $47,000; Commensurate with experience, plus excellent benefits

Overview The Office of the Provost and Chief Academic Officer is looking for an experienced administrative professional to join our team as an Administrative Assistant in a dynamic, collaborative office environment. As an administrative assistant, you will utilize your exceptional organizational and communication skills to provide administrative support performing work that is critical to advancing academic excellence at Utah State University. You will be an adaptable team player who can manage several tasks and projects independently. The office works collectively to cultivate diversity of thought and culture and a sense of community and inclusion for all at USU. The breadth of work performed in this office offers personal and professional growth opportunities.

Responsibilities

• Administrative Support to Vice Provosts: Schedule and organize meetings; accurately maintain calendars; arrange travel; facilitate committee meetings and prepare meeting agendas and minutes; support special projects; and collaborate with other university administrators and offices.
• Event Planning and Facilitation: Planning, securing venues, catering, invitations and on-site facilitation at various events. This may occasionally require early or late work hours.
• Research, Documentation and Tracking: Assist in the research and preparation of complex documents including PDFs, spreadsheets, charts, graphs and PowerPoints, as well as program tracking software such as Curriculog and ServiceNow.
• Office Support: Serves as primary point of direct contact and liaison with other USU offices, students, and visitors; screens inquiries and requests; keeps accurate files and records; and performs special projects. May supervise student workers as needed.

Qualifications Minimum Qualifications:

• Six years of administrative assistant or office-related experience or an equivalent combination of post-secondary education plus experience.

Knowledge, Skills, and Abilities:

• Strong computer skills in Microsoft Office (Word, Excel, Outlook and PowerPoint), and databases.
• Project management skills and ability to meet deadlines.
• Ability to work effectively in a customer-service-based office, and to manage multiple tasks in a timely, efficient and detail-oriented manner.
• Ability to work independently and with limited supervision.
• Ability to maintain a high degree of confidentiality, sensitivity and discretion.
• Ability to meet deadlines and prioritize workload appropriately, as well as the willingness to adjust responsibilities as needed.
• Excellent spelling, grammar, letter-writing and proofreading skills.
• Excellent interpersonal and proven customer service skills with the ability to communicate in a professional manner.
• Ability to maintain a positive attitude and high level of professionalism.
• Willingness to occasionally work some early... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).