APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office for Multicultural Affairs (OMA) in the College of Agricultural Sciences (https://agsci.psu.edu/) is seeking an Administrative Assistant to facilitate and provide support to the Assistant Dean of Multicultural Affairs and the OMA. Our team is highly collaborative and committed to providing an inclusive and welcoming environment with opportunities for professional growth and development for all our members.

Primary responsibilities include but are not limited to:

• Support the Assistant Dean with scheduling, personal calendar, and travel arrangements,

• Plan, organize, support, and coordinate daily office activities and administrative processes within OMA,

• Prioritize scheduling, completing tasks, meeting deadlines, and resolving issues,

• Provide administrative support (surveys, analysis, and reports) as needed,

• Attend to students and visitors, provide information, respond to inquiries ,

• Arrange logistics for appointments and meetings, including preparation of relevant background material, locations, agendas, and meeting follow-up,

• Provide financial reconciliation support for travel, purchases, invoices, purchasing card charges, and direct charges for the OMA,

• Manage domestic and international travel arrangements and itineraries as needed,

• Assist in organizing various events for the OMA, reserving spaces, developing itineraries and menus, and serving as the point of contact with vendors,

• Assist in developing itineraries for on-campus interviews.

  Education and Experience:

This position will be filled at the Senior or Intermediate Support level dependent on the successful candidate's qualifications. Minimum requirements for the Senior level include an associate degree and 4 or more years of related experience or an equivalent combination of education and experience. Minimum requirements for the Intermediate level include a high school diploma or higher and two or more years of related experience or an equivalent combination of education and experience.

The successful candidate must be:

• Highly motivated, organized, and detail-oriented ,

• A service-oriented, engaging individual who is committed to providing a respectful and nurturing environment for our ag sciences community, especially our diverse undergraduate and graduate students,

• Able to work as both a member of a team as well as independently,

• Able to follow established procedures and processes as well as able/willing to develop and enhance current and new processes,

• Experienced in the responsibilities described above,

• Proficient in Microsoft Office, programs such as Word, Excel, Teams, PowerPoint and scheduling software,

• Able to write and communicate verbally in a professional manner as well as have a growth and learning mindset.

Desired qualifications include:

• Essential knowledge of Penn State administrative, HR, financial, publication and event planning policies, processes, and systems (SAP Concur, SIMBA, Worklion/Workday) is strongly preferred.

• Knowledge of LionPath and CollegeNet.

This position requires the following clearances:

PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to clearances.

Work Arrangements:

This position requires the successful candidate to work in person and on campus. A hybrid work arrangement may be considered.

Application Information:

Both a cover letter and resume must be submitted to be considered for this position.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$38,300.00 - $61,000.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

University Park, PA